Coordination WP1

Objective

A well-coordinated Joint Action (SHARP) with functioning management, including timely reporting, budget control and support for successful implementation.

Outputs & activities

SHARP involves 26 associated partners and 35 affiliated entities from 26 countries as well as  10 collaborating stakeholders. The SHARP actions are organized into five core work packages (WP 5, 6, 7, 9, 10).

The Coordinator ensures that the project work packages work together in order to gain the objectives of the Joint Action.

The Coordinator leads the project with the support of the steering committee, oversees the execution of the Work Packages and may take part in their execution, as appropriate. The Coordinator will facilitate the building of country ownership together with the Work Package leaders.

Activities

  1. Kick-off meeting 
  2. Two Partnership Forums 
  3. 14 Steering Committee meetings 
  4. Four Advisory Board meetings 
  5. Interim report 
  6. Thematic meeting on preparedness and IHR strengthening during Finnish EU Presidency (autumn 2019); organized together with WP2 
  7. Closing conference 
  8. Final report 

Tasks of the coordinator

  • Monitor that the action is implemented properly;
  • Act as the intermediary for all communications between the beneficiaries and the Agency, unless the Grant Agreement specifies otherwise;
  • Request and review any documents or information required by the Agency and verify their completeness and correctness before passing them on to the Agency;
  • Submit the deliverables and reports to the Agency;
  • Ensure that all payments are made to the other beneficiaries without unjustified delay;
  • Inform the Agency of the amounts paid to each beneficiary, when required.

The management structure of the JA consists of THL Coordination Team, Steering Committee, Advisory Board and Partnership Forum. In addition, each WP has its own leadership and internal meetings/teleconferences.

Deliverables

  • Interim report  – Progress report for the first 18 months of the JA
  • Final report  – Final report of the action

Milestones

  • Kick-off meeting
  • Establishment of Steering Committee and Advisory Board
  • Consortium agreement
  • Partnership Forums
  • Closing conference

Work package lead: THL, Anna Katz and Outi Karvonen (project managers), Finnish Institute for Health and Welfare, Finland, sharp@thl.fi

Steering Committee and Advisory Board meeting brought SHARP members together to share ideas and plan for the remaining period

17.05.2022
SHARP Joint Action’s 13th Steering Committee and 4th Advisory board meeting on… Read more Steering Committee and Advisory Board meeting brought SHARP members together to share ideas and plan for the remaining period

The Commission has approved 12 months’ non-cost extension for SHARP JA

16.12.2021
The non-cost extension of the Joint Action by 12 months was requested… Read more The Commission has approved 12 months’ non-cost extension for SHARP JA

SHARP Partnership Forum in November 2021 gathered the Joint Action partners together in challenging times

09.12.2021
The third Partnership Forum of SHARP Joint Action (JA) was held virtually… Read more SHARP Partnership Forum in November 2021 gathered the Joint Action partners together in challenging times